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Business English: A Practice Book

Chapter 11: CHAPTER VIII
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About This Book

Practical instruction presents English usage and composition tailored to commercial contexts, beginning with word study, pronunciation, spelling, and grammar to strengthen correctness and clarity. It then treats oral and written composition—choosing subjects, punctuation, sentence and paragraph construction, and business letters—with attention to spoken language and dictation. The final section analyzes common business situations and provides inductive, real-world exercises for manufacture, distribution, advertising, real estate, insurance, banking, and corporate correspondence. Emphasis falls on clear expression, persuasive tone, and plentiful practice problems designed to develop habits of precise, courteous, and effective communication in everyday commercial transactions.

THE ADJECTIVE AND THE ADVERB

As a rule, adverbs present more difficulty than do adjectives. Careless pupils frequently use an adjective when an adverb is necessary; as,

Wrong: He solved the problem very quick.
Right: He solved the problem very quickly.
 
Wrong: This is real good candy.
Right: This is really (or very) good candy.

Until the habit of correct usage is formed, every sentence must be watched. When a word modifies a verb, an adjective, or an adverb, another adverb must be used, and an adjective may not correctly be substituted. As a rule, adverbs express the following ideas:

Time: We arrived early.
Place: We have been here since January.
Manner: He walked steadily onward.
Cause: Why did you refuse the offer?
Degree: I am very much surprised.
Number: I did it once not twice.
Assertion: I do not agree.
Denial:

Adverb modifying a verb: See how slowly the man walks!

Adverb modifying an adjective: The weather has been extremely warm.

Adverb modifying an adverb: He dictates very rapidly.

It must be remembered, however, that verbs of the senses—taste, feel, look, smell, sound, and the like—are sometimes almost equal in meaning to the verb be. In that case, they are followed by adjectives and not by adverbs; as,

Adjective: He looked angry.
Adverb: He looked angrily at us.

Exercise 90

Name the adjectives in the following selection, explaining with what noun each belongs.

Name the adverbs, explaining what part of speech each modifies.

Since 1904 the number of live cattle exported from this country has been steadily growing smaller. Exports of dressed beef have also shrunk to such insignificant proportions that the United States is no longer an important factor in the foreign markets for beef. Often has it been said that the competition of cheap Argentine beef has deprived us of foreign markets. It would be more nearly true to say that foreigners buy the inferior article only because we cannot supply them with all they want of the best grade. Take, for instance, the Englishman's willingness to pay considerably more for American corn-fed beef than for Argentine.

The raising of cattle is important, also, from the standpoint of the leather business. Obviously, with a 21 per cent increase in population in each decade, many more shoes are necessary. Automobile and other industries are making constantly increasing demands for leather. Shoes cannot become cheaper in the face of increased demand and diminished supply. Too much depends upon the cattle industry for us to allow it to wane.


Exercise 91

Which of the italicized words should you use in the following, and why?

1. Why do you walk so slowslowly?

2. Speak loudermore loudly.

3. I cannot explain why he spoke so gentlegently.

4. The automobile was going very swiftswiftly.

5. The well has been dug very deepdeeply.

6. He is not nearnearly so tall as you are.

7. Are you cutting that evenevenly?

8. She does pen and ink sketches beautifulbeautifully.

9. Why can't I grow quickermore quickly?

10. I feel badbadly this morning.

11. Can you do all I have asked? Easyeasily.

12. She does her work goodwell.

13. She does her work finefinely.

14. I am realvery much surprised to see you.

15. He became realvery angry.

16. I'm afraid it's not nearnearly big enough.

17. She works twice as quickquickly as you do.

18. He suresurely is a good speaker. He seems suresurely of himself.

19. Are you going? Suresurely?

20. He says he is nearnearly starved.

21. He worked steadysteadily all morning. The others did not work nearnearly so hard.

22. I am speaking as seriousseriously as I can.

23. The orange tastes bitterbitterly.

24. Don't you think he has been acting queerqueerly?

25. The coat is finished nicenicely.

Explain the proper position of the italicized adverbs in the following sentences. Remember that an adverb must stand as closely as possible to the word that it modifies, but remember also that an infinitive, although made up of two parts, is one word and should not be split by an adverb.


Exercise 93—Comparison

Adjectives are compared so as to express different degrees of quality. There are three degrees of comparison, the positive, the comparative, and the superlative. When the object modified or described by the adjective is not compared with another, the first or positive degree is used. When two objects are compared, the second or comparative degree is used to denote more or less of the quality expressed by the adjective. When several objects are compared, the superlative degree of the adjective is used to express the highest or the lowest possible degree of the adjective.

The usual method of comparing an adjective is to add er to the positive to form the comparative, and est to form the superlative. Frequently, however, especially for an adjective of two or more syllables, the comparative is formed by prefixing more or less to the positive, and the superlative by prefixing most or least. Besides the adjectives in these two classes there are some which do not follow any regular method and must, therefore, be watched a little more closely.

The following table illustrates the different methods of comparison:

Positive   Comparative   Superlative   
brightbrighterbrightest
dangerousmore dangerous      most dangerous
beautiful      more beautifulmost beautiful
goodbetterbest
badworseworst
illworseworst

Be careful to avoid using a double sign for the comparative degree; as,

Wrong: This writing is more neater than yours.

Some adverbs are also compared; as,

PositiveComparativeSuperlative
wellbetterbest
quickly      more quickly      most quickly

Some adjectives and adverbs cannot be compared because the positive degree in itself expresses a complete or absolute meaning; as,

absolute,-ly      eternalperfectsufficient
circularextremeperpendicular      supreme
continualfaultlessperpetualunanimous
deadfullrightunique
decisiveimpossible      rounduniversal
emptyincurablesquarewhite

Compare those of the following adjectives that may be compared. Explain why some do not admit of comparison.

greatspotless      expensivewise
talldearparallelhigh
desirable      eastoldnew
honorableearlyexclusive      blank

Exercise 94

In the following exercise, select the correct one of the two italicized forms. Remember that the comparative degree is used in comparing two objects, the superlative in comparing three or more.

1. I had three pens. I have lost the betterbest one.

2. I have two clerks. John is the olderoldest.

3. Of the two colors, I think the tan is the moremost becoming to you.

4. You are the tallertallest of all the boys.

5. Of two professions, choose the moremost honorable.

6. He is the fasterfastest workman in the shop.

7. Which of your hands is the cleanercleanest?

8. Which do you like betterbest, skating or sleighing?

9. Which of your eyes has the betterbest vision?

10. Of all the shops, she likes Leslie's betterbest.

11. Which is moremost durable, serge or broadcloth?

12. Which tree lives longerlongest, the poplar or the elm?

13. Which is the bestbetter policy, honesty or dishonesty?

14. He is the wittierwittiest one in the class.

15. He is the wittierwittiest boy in the class. There is only one boy in the class besides him.

16. Of our twenty salesmen, he is considered betterbest because he is quickerquickest witted than any other.

17. You should not mention the two men in one breath. The formerfirst is famous and the latterlast infamous.

18. Which of you two do you think deserves moremost praise?

19. Which of you two deserves lessleast praise?

20. Which of you two can run the fasterfastest?


Exercise 95

Remember that the double negative is wrong; as,

Wrong: I haven't no paper.
Right: I have no paper.

Correct any of the following sentences that contain this mistake:

1. None of them didn't come.

2. I couldn't do the problem neither.

3. This paper isn't very good, I don't think.

4. Couldn't you find no better pen?

5. I didn't choose none of them.

6. I don't see nothing to complain of.

7. He couldn't hardly see across the street.

8. We didn't find the paper nowhere.

9. They can't scarcely believe the report.

10. She couldn't stay with us only a few minutes.


Exercise 96—Fewer, Less

Fewer refers to a smaller number by counting, less refers to a smaller quantity by measuring. Insert the correct word:

1. You are making —— mistakes each day.

2. I am having —— difficulty in writing shorthand.

3. There are —— houses on this street than I had thought.

4. The farther inland we went the —— signs of habitation we saw.

5. Each year there is —— opportunity for an uneducated man to rise.

6. Each year there are —— opportunities for the uneducated man to rise.


Most, Almost

Most refers to quantity or number; almost means not quite. Insert the correct word:

7. —— people enjoy their work.

8. I have —— finished the course in stenography.

9. —— European cities are beautiful.

10. —— all European cities are beautiful.


Real, Very

Real is an adjective meaning actual; very is an adverb of degree. Insert the correct word:

11. I'm —— glad to see you.

12. Is your comb —— amber?

13. The men of the Titanic were —— heroes.

14. He is a —— good soloist.

15. She is —— entertaining in conversation; it was a —— pleasure to meet her.


Exercise 97—Adjectives and Adverbs Incorrectly Used
WrongRight
1. I don't like those kind of pens.I don't like that kind of pens.
2. What sort of a course are you taking?What sort of course are you taking?
3. His statements made me mad.His statements made me angry.
4. Yours respectively.Yours respectfully.
(Consult a dictionary for the correct use of respectively)
5. Do you want in?Do you want to come in?
6. Go some place with me.Go somewhere with me.
7. My father is some better.My father is somewhat better.
8. He comes every once in a while.He comes occasionally.
9. Did you recognize the girl who drove past?            Did you recognize the girl who drove by?
10. The two are both alike.The two are alike.
11. He is liable to come any minute.He is likely to come at any minute.
12. That ring has a funny design.That ring has an odd design.
13. I'd sooner stay at home.I'd rather stay at home.
14. Are you most ready?Are you almost ready?
15. I'm kind of sleepy.I'm rather sleepy.
16. What size hat do you wear?What sized hat do you wear?
17. This here book is the one I wish.This book is the one I wish.
18. He spoke angry like.He spoke angrily.
19. His ideas are no good.His ideas are worthless (or not good).
20. He seldom ever makes a mistake.He seldom (hardly ever) makes a mistake.
21. I didn't work any last night.I didn't work at all last night.
22. I walked this far yesterday.I walked as far as this yesterday.
23. I want to see you badly.I want to see you very much.
24. He sells insurance on the side.In addition to his other business he sells insurance.
25. Don't talk out loud.Don't talk aloud.
26. She is very disappointed.She is very much disappointed.
(Before a perfect participle too or very may not be used without the addition of the adverb much)
27. She is a cute (or cunning) child.She is a pretty child.
(Look up the words cute and cunning in a dictionary)
28. He was lying face down on the grass.He was lying face downward on the grass.

CHAPTER VIII

THE VERB

Verbs may be transitive or intransitive.

A verb is transitive when it needs an object to complete its meaning; that is, when the action passes over (Latin, transire, to pass over) from the subject or doer to the object or receiver; as,

He hit the ball.

A verb is intransitive when it needs no object to complete its meaning; as,

The crowd cheered.

Some intransitive verbs require a predicate noun or pronoun in the nominative case, or an adjective, to complete their meaning. They are the verbs be, become, appear, seem, feel, taste, look, smell; as,

Adjective: The berries taste sour.
Noun: John is my brother.
Pronoun: It is I.

Such verbs are sometimes called copulatives.


Exercise 98

Tell whether each verb in the following sentences is transitive or intransitive and whether it is followed by a noun or a pronoun in the nominative or the objective case or by a complementary adjective.

1. Primitive people have left traces of very early commercial relations.

2. Explorers visited the Ohio valley and found articles of remote manufacture.

3. Checks and drafts are great conveniences to the business man.

4. The United States Supreme Court made a decision that labor unions are punishable under trust penalties.

5. A labor union is different from a trust.

6. This is the opinion of the labor leader.

7. What is your opinion?

8. The total value of merchandise sent to Latin-America from the United States exceeds that supplied by any other single country.

Write three sentences illustrating transitive verbs.

Write three sentences illustrating intransitive verbs.

Write three sentences illustrating copulative verbs.


Exercise 99—Voice

Voice is that property of the verb that shows whether the subject acts or is acted upon. If the subject acts, the verb is in the active voice. If the subject is acted upon, the verb is in the passive voice. Every sentence containing a transitive verb must have the following parts:

Agent(doer)ActionReceiver
The runaway horse        injured         John.

When the sentence is in the order shown above, the subject is the agent, and the verb expresses the action of the agent. When the sentence is written in this order, the verb is said to be in the active voice.

However, without changing the meaning of the sentence, we may change the order of the ideas; thus,

ReceiverActionAgent
John        was injured       by the runaway horse.

The receiver of the action has become the subject, and the agent has become part of the predicate, being expressed in the phrase by the runaway horse. When the sentence is expressed in this order, the subject receiving or "suffering" the action, the verb is said to be in the passive voice. Only transitive verbs, therefore, may be changed to the passive voice.

Note.—There are certain intransitive verbs that sometimes have a preposition so closely connected with them that the two are treated almost like a transitive verb, and may be made passive; as,

Active: The audience laughed at the speaker.
Passive: The speaker was laughed at by the audience.

Write five sentences in the active voice.

Change them to the passive voice.

In the sentences that you have written, is the active form of the verb or the passive form better? Which is more direct in its wording? Which, then, is the better form to use regularly?


Exercise 100—Number and Person

The number of the verb is decided by the number of the subject. If the subject is a singular noun, or a pronoun that stands for a singular noun, it requires a singular verb; if the subject is plural, it requires a plural verb. As a rule, there is no difference between the singular and the plural forms of the verb except in the form for the third person singular; as,

I sayWe say
You say       You say
He saysThey say

But as the third person of the verb is the one most often used, it must be carefully noted.

The following subjects of verbs are singular and require a singular verb to accompany them:

1. A collective noun that denotes a group of objects acting as one thing; as,

The crowd is scattering.

2. A group of words which, like a collective noun, is plural in form but singular in meaning; as,

Thirty dollars is what I paid for the ring.

3. A singular noun modified by every, each, one, no, many a; or the pronouns each, everybody, either, neither, and none when it means not one; as,

Each of us has his lesson.
Many an opportunity has been wasted.
Everybody is here now.

4. Singular[1] nouns or pronouns joined by or, either—or, neither—nor; as,

Either John or his father is coming.

5. Two nouns joined by and, denoting one person or thing; as,

The bookkeeper and stenographer is an expert.

Note.—If two persons are meant, the article should be repeated before the second noun.

The following subjects of verbs are plural and require plural verbs:

1. A collective noun denoting plurality; that is, referring to the individuals that compose the group; as,

The class are all studious.

2. A compound subject joined by and, when the objects joined are different; as,

The door and the window are both open.

3. The pronoun you, though it may denote only one person; as,

Right: You were right.
Wrong: You was right.


Exercise 101

In the following sentences, decide which of the italicized forms is correct. Give the reason for your choice.

1. Two dollars isare too much for you to pay.

2. Bread and butter isare what I prefer to eat.

3. Bread and butter isare both sold here.

4. His opinion and mine isare different.

5. The majority of the class isare present.

6. The class isare dismissed.

7. The congregation isare asked to remain a few minutes after the close of the service.

8. The community isare rapidly changing.

9. A few of the books waswere given to me.

10. There waswere forty people present.

11. The secretary and treasurer waswere asked to read histheir report.

12. One-third of the office waswere late this morning because the cars were not running.

13. He don'tdoesn't understand what I mean.

14. If the quality and the price isare right, buy.

15. There comecomes a crowd of people.

16. The library with its thousands of books waswere destroyed by fire.

17. There don'tdoesn't seem to be much difference between the two.

18. The whole system of filing and indexing isare wrong.

19. Safety as well as success isare at stake.

20. The state of public affairs callscall for quick action.

21. Many a man hashave neglected golden opportunities.

22. Many men hashave neglected golden opportunities.

23. The committee hashave given itstheir report.

24. Our team waswere beaten.

25. One of us surely isare mistaken.

26. Every one waswere happy when Tom was elected president.

27. Tom and James isare going skating.

28. Tom with his brother James isare going skating.

29. The only thing I have not prepared for dinner isare the potatoes.

30. Fifty feet of sidewalk waswere laid to-day.

31. None of the boys isare studying stenography.

32. Neither Tom nor his brother isare studying stenography.

33. Both Tom and his brother isare stenographers.

34. Every one isare interested in the cost of living.

In the last sentence above substitute one of the following for every one, using the correct form of the verb with each:

each of us; everybody; all of us; several people; both of the men; neither of the men; neither Mary nor John; Mary and John; our club; our class; the nation; not only Europe but America; Europe as well as America; the nation as well as several of the larger cities

The tense of the verb indicates the time of the action. There are three primary tenses, indicating action in the present, the past, and the future. Each of these tenses has also a perfect tense, which, represents the action as being perfect or complete in the present, the past, and the future.

The present tense is the simplest form. It denotes that the action takes place now; as,

I writeWe write
You write         You write
He writesThey write

To be more exact, we may indicate that the action is continuing in the present time, and then we say,

I am writingWe are writing
You are writing         You are writing
He is writingThey are writing

This is called the present progressive tense.

It may be that you wish to be emphatic, and you say,

I do writeWe do write
You do writeYou do write
He does write         They do write

This is called the emphatic present tense.

The past tense indicates that the action took place in past time; as,

I wroteWe wrote
You wrote         You wrote
He wroteThey wrote

or, the past progressive; as,

I was writingWe were writing
You were writing         You were writing
He was writingThey were writing

or, the past emphatic; as,

I did writeWe did write
You did write         You did write
He did writeThey did write

The emphatic form is used only in the present and the past tenses.


The future tense denotes that the action will take place at some future time. It is formed by using shall or will with the simplest form of the verb; as,

I shall writeWe shall write
You will write         You will write
He will writeThey will write

The progressive form is not common. It is

I shall be writingWe shall be writing
You will be writing         You will be writing
He will be writingThey will be writing

The three perfect tenses are formed by using the verb have with the perfect participle of the verb.

The present perfect tense denotes that the action is complete at the present time. It is formed by the present tense of have and the perfect participle of the verb; as,

I have writtenWe have written
You have written         You have written
He has writtenThey have written


The progressive form is,

I have been writingWe have been writing
You have been writing         You have been writing
He has been writingThey have been writing

The past perfect denotes that the action was completed in past time. It is formed by using the past tense of have and the perfect participle of the verb; as,

I had writtenWe had written
You had written         You had written
He had writtenThey had written

The progressive form is,

I had been writingWe had been writing
You had been writing         You had been writing
He had been writingThey had been writing

The future perfect tense denotes that the action will be completed at some future time. It is formed by the future of have and the perfect participle of the verb; as,

I shall have writtenWe shall have written
You will have written         You will have written
He will have writtenThey will have written

The progressive form is rarely used. It is

I shall have been writingWe shall have been writing
You will have been writing         You will have been writing
He will have been writingThey will have been writing

Giving all forms singular and plural, first, second, and third persons of each tense constitutes the conjugation of a verb. Giving one person in each tense constitutes the synopsis of the conjugation.

The following is a synopsis of all the tenses of the active voice in the first person singular number of the verb write:

Active Voice
Tense Primary Present I write (simple form)
I am writing (progressive form)
I do write (emphatic form)
Past I wrote (simple)
I was writing (progressive)
I did write (emphatic)
FutureI shall write (simple)
I shall be writing (progressive)
Perfect
or
Secondary
 
Present PerfectI have written (simple)
I have been writing (progressive)
Past PerfectI had written (simple)
I had been writing (progressive)
Future Perfect I shall have written (simple)
I shall have been writing (progressive)

Exercise 103

Conjugate the following in the active voice:

1. Simple past tense of walk.

2. Present progressive tense of walk.

3. Present perfect of drive. (See Exercise 108 for the principal parts.)

4. Present perfect progressive of drive.

5. Future progressive of ride.

6. Past of ride.

7. Present progressive of ride.

8. Past emphatic of ride.

9. Past perfect of ride.

10. Present perfect progressive of ride.

Give a synopsis of the progressive tenses of begin, using he as the subject.