Your vote and how to use it

The United States is both a Democracy and a Republic.

A Democracy means, literally, a government by the people.

A Republic is a democracy in which the people elect representatives to carry on the government for them.

The United States is a federation of forty-eight States. For convenience of government each State is subdivided into smaller units.

In every political division of the State there are three distinct departments:

The Legislative, the part that makes the law.

The Administrative, the part that administers the law.

The Judicial, the part that interprets the law.

Even in a sparsely settled community people have certain interests in common. Roads have to be made, schools established, the poor cared for, and taxes levied. Who does these things? If a cow breaks into a neighbor’s cornfield, or if there is an epidemic, whose business is it to look after it?

THE TOWN GOVERNMENT

With the exception of the school district, which has to do only with the public schools, the town[1] or township is the smallest division of the State for purposes of government. The government of the town is the nearest approach we have to a direct government by the people themselves.

The Town Meeting brings people together to discuss their local affairs, to elect officers, and to appropriate the money necessary to carry out their plans. It is held in New York State every other year, some time between February 1st and May 1st.

The business of the town meeting includes the disposal of town property, the care of bridges and roads, the care of the poor, the number of constables, matters concerning public health, and the care of stray animals.

Any citizen has a right to bring up any suggestion he pleases for the people to consider and debate in open meeting, and then to take whatever action they choose. In a matter of taxation or incurring a town debt, only taxpaying citizens can vote.

Where it exists at its best, the town meeting has an admirable effect in stimulating interest in local affairs and in developing public spirit. A special town meeting can be called by a petition of twenty-five taxpayers, or at the request of certain officials.

The town meeting is a form of government particularly adapted to a small community. With the increase in population it has been given up in many counties, and the election of town officers now usually takes place at the regular fall election.

Town Officers: The Supervisor is the chief executive officer of the town, and is elected for two years. He receives and pays out all money except that raised for public roads and the care of the town poor. If the town roads are in bad condition or if the poor are not properly cared for, he is responsible. The honesty and efficiency of the administration of town affairs are in his hands. He represents the town on the county board of supervisors.

The Town Board consists of the supervisor, town clerk, and at least two justices of the peace. It meets regularly twice a year. It is the business of the board to receive the accounts of the town officers and examine them, to hear and decide claims against the town. An appeal may be taken from their decision to the county board of supervisors. They may also frame propositions to be submitted to the voters, and may borrow money to meet appropriations made at the town meeting. They may appoint a physician to aid as health officer for the town.

The Town Clerk is the general secretary and bookkeeper for the town. He records births, marriages, and deaths, chattel mortgages and property notes. He keeps the records of the town meetings. He posts election notices. He issues marriage licenses, permissions for burial, hunting licenses, etc.

The Superintendent of Roads has charge of building and maintaining the town highways, bridges, and culverts outside of the incorporated villages. He is paid by the day, and may hire machines and horses or purchase tools and material for road making. The opportunities for dishonest money in this office have sometimes made it sought after. A contract may contain a “rake-off,” bills may be padded, and materials accepted which are different from specifications.

Three Assessors and a Collector: The assessors determine the value of taxable property in the town, and divide the amount of taxes to be raised among the owners of the property. If a property-owner is dissatisfied with his assessment he may appear in August before the assessors and “swear off” what he considers an exorbitant amount. Assessment rolls are made out, and it is the duty of the collector to collect the money. Town collectors are paid 1 per cent. on taxes collected within thirty days after due, with increasing fees for collecting taxes after that time. This is an encouragement to the collector to be dilatory in his collections, and is a disadvantage to the town. It has been suggested that penalties for delinquent taxes should go to the town and not to the collector.

The Town Constables have the duty of keeping the peace and carrying out the orders of the justice of the peace. They may arrest people accused or suspected of crime. There may not be more than five in a town.

The Overseers of the Poor are charged with the duty of looking after persons who are destitute and have no relative to support them. They may assist such persons in their own homes or send them to the county poorhouse. This office often conflicts with that of county superintendent of the poor, and it has been recommended that it be abolished.

The Justice of the Peace is the judicial officer of the town. Each town has four such officers, each elected for four years. The justice of the peace may hear civil cases where the sum involved is not over two hundred dollars. He may try petty offenses of all kinds, breaches of the peace, drunkenness, and petty larceny. He may issue warrants and may hold persons suspected of serious crime to await action by the grand jury.

Terms of Town Officials: Each official is elected for two years, except the justices of the peace and sometimes one or two assessors, who are elected for four years.

Pay of Town Officials: Most of these officers are paid from two to four dollars for every day of actual service. The town clerk, justices of the peace, and constables are paid certain fees.

THE COUNTY

The county comprises a number of townships. It is a political division created by the State to administer certain local affairs, to act as agent for the State, to collect State taxes, and to enforce State law. The county owns the court-house and jail; it can sue or be sued.

In most of New York State the county has become more important in administering local affairs than the town. New York State has sixty-two counties, of which five are in Greater New York. They vary in size from Richmond County (Staten Island), which has only 59 square miles, to St. Lawrence County, which has 2,880 square miles. They vary also in population from Hamilton County, with 2,000 people, to New York County with two million.

Elected Officials: The Board of Supervisors is the legislative body of the county. This board is composed of the supervisors elected by each township, and also one member from each ward of a city in the county. They elect their own chairman.

The board of supervisors have the custody and control of the court-house, jail, poorhouse, and all county property; they receive and decide claims against the county; they direct the raising of money by taxation to meet the expenses of the county and the county’s share in State taxes; they fix salaries for county officials; borrow money for county needs; they regulate laws for the protection of fish and game; they open county highways, erect bridges, and may provide hospitals for tuberculosis. They also act as a board of canvassers to canvass the returns after an election.

The Sheriff, the executive officer of the county, is elected to enforce the law. On him rests the security of life and property. He must preserve the peace, arrest offenders against the law, and hold them in custody. He must not allow fear or sympathy to interfere with his enforcement of the law. He summons jurors and witnesses for county lawsuits and executes the orders of the court. Until recently the fees which he received made the sheriff’s office one much sought after. These now go to the treasurer in many counties, and the sheriff is paid a salary. He cannot serve two consecutive terms. He may appoint an under-sheriff and deputy sheriffs.

The District Attorney is the public prosecutor for the county, and brings suit “in the name of the people of the State.” He is also the legal adviser for county affairs. It is his business to protect the public against crime of all kinds. If corruption exists in any department, it is his duty to bring it to light. The good order of the community and the efficiency of government in the county depend much on him. He determines what cases shall come before the grand jury.

The County Clerk keeps all the important records for the county, including deeds, mortgages, and maps, and makes out the election certificates. Public documents must always be open for public inspection. In some counties there is a recorder of deeds. The clerk also acts as clerk of the county court. His office has an income from fees which used to go to the clerk and made this office very lucrative. In most counties the fees now go to the county treasurer, and the clerk is paid a salary.

The County Treasurer receives and disburses all public moneys for the county. He receives money from the town supervisor, collected for county and State taxes, the latter of which he pays to the State treasurer. He receives from the State money for the public schools, which he in turn passes on to the towns. He must give a bond for the safe-keeping of these public funds. He also chooses the bank in which public funds are kept, and ought to give a careful accounting of the interest which must go into the county treasury.

The Superintendent of the Poor disburses the money raised to care for the poor of the county. The superintendents of all the public charities in the county make their reports to him, and he is responsible for them to the board of supervisors. He also makes an annual report to the State Board of Charities.

Coroners: From one to four coroners may be elected in each county, except those in Greater New York. Their duty is to investigate sudden and suspicious deaths, and sometimes the cause of a suspicious fire. They are often practising physicians or they may employ physicians to conduct inquests or autopsies.

The County Superintendent of Highways is appointed by the board of supervisors for four years.

The County Judge presides over the county court. His salary varies and is fixed by State law, although paid by the county. This office should be most carefully filled. The county judge is not only important because of his decisions, but he is one of the most powerful men politically in the county. Only a man of strict probity should be elected to this office.

The Surrogate administers estates of persons deceased, controls the probate of wills, and appoints guardians for the property of minors. His term is six years. In counties with small populations the county judge acts as surrogate.

The term of office for county officials is three years, except that of the supervisors elected by the towns for two years, and the judges elected for six years.

Political Honesty: The question is often asked, are these local offices honestly managed? Are there possible loopholes for corruption? The following answer to these questions was given recently by one in a position to know:

“The impelling motive of most politicians is the enjoyment of a sense of power and influence. The day laborer who loafs through his political job and the salaried higher officer who neglects his work and engages in private business are examples of the most usual and formidable class of political grafters. The heads of departments and higher elected officers are apt to do their work as well as they can, in order to qualify themselves for re-election. The days when a man could dishonestly make a fortune in one political term are past in this country, and waste, favoritism, and stupidity are the only dangerous elements which we must look for.

“The greatest waste in expenditure of moneys by boards of supervisors is usually on county roads and highways, where in some years hundreds of thousands of dollars are lost by unscientific building and upkeep. This also is an easy way for a dishonest supervisor to reward political supporters by paying them for work on the road which they do not do. The same things obtain in the matter of purchase of supplies and the county printing. The cure for this is to have all expenditures beyond a nominal amount made on public bids.

“Another opportunity of abuse is the payment of supervisors in fees. Many counties still adhere to the old rule of fees: $4 per day for attending board meetings; 8 cents per mile for going and returning; $4 per day while actually engaged in any investigation or any other lawful duty. For copying the assessment roll and extending taxes on the tax roll supervisors receive commissions which, in some counties, run into thousands of dollars. The remedy for the numberless evils which accompany the fee system is to put the supervisors on a salary basis.

“The sheriff has charge of the prisoners in the jail. Therein lies his opportunity for dishonesty and extortion. Sheriffs should receive salaries and not fees, and every county should have a well-organized board of women visitors to inspect the jails and lockups at least every two weeks.

“The district attorney has an opportunity for dishonesty in the expenditure of the contingent fund, which is always provided for him, and which he can pay out with little or no check. Fortunately, however, most men elected to the office of district attorney are of high enough caliber to make the percentage of dishonesty almost nil.

“If the county clerk is paid by fees it is difficult to expect an absolute, ethical fulfilment of his duty, and probable that he will be working for himself rather than the county.

“The duties of the county superintendent of the poor are in continual conflict with those of the overseers of the poor. The opportunity to waste and misappropriate county funds without detection is not as great as it used to be, because of the close supervision of the State Board of Charities; but the county superintendent has wide discretion in giving alms and caring for the county poor, and the office is, therefore, usually sought by a minor political leader, who, by virtue of his office, can provide for his dependent supporters, which he usually does in the sincere belief that he is properly dispensing charity. In no case, however, is any great amount wasted, and on the whole the work is fairly well done.

“Justices of the peace and constables and town clerks usually receive fees. They should be put on a salary basis.

“Overseers of the poor have opportunities for fees and misappropriation of small amounts because they are allowed liberal discretion in selecting objects of the town’s bounty. The office should be wiped out, the distinction between town and county poor abolished; all the work should be done through the county superintendent of the poor, who should be responsible to the State Board of Charities.”

The Relation of Country to City, State, and Nation: While the problems of government in rural districts are simple and few, the close relations of city and country have made the wise management of country affairs of great importance to those who live in cities. On the other hand, the handling of the more complex and difficult city problems are of equally grave importance to country dwellers. Comfortable, prosperous life in a rural community is dependent not only on local conditions, but also on State and National government.

Good roads are equally important to city and country, and they depend largely on the State. The kind of education that the village or country school gives will determine the intelligence and earning capacity of many of the coming generations of city dwellers, and this instruction is determined both by the State and by the local school boards.

Low telephone rates and good interurban car lines will put the woman on the farm in close touch with her neighbors, and so will stimulate her interest in outside affairs. Healthy community life and rural amusements will keep the young people content at home and help prevent the drift toward the city. The farmer’s produce is handled by city shops and markets, and the manufactured articles of city factories go into the homes of every rural district.

Not only are city and country dependent on each other, but also one part of the country is dependent on some other part, far distant, for some of the necessities of life. Our cotton comes from the South, wheat comes from the West, sugar may come from Colorado or Cuba. The whole country is linked together in trade relationship, and freight rates and interstate commerce are controlled by the Federal government.

The good citizen, then, has a vital interest not only in his supervisor and local affairs, but in both State and National government. When he realizes that the size of his income, the comfort of his family life, the welfare of his children, and their getting on in life, depend to an appreciable degree on government, he and she will begin to take a livelier interest in politics. The discussion of these affairs in the home will serve to stimulate the interest of the entire family in what is, after all, an important part of their business.

A small community has one problem all its own. If there is some offense against the public welfare, no one wants to complain. It may be something merely disagreeable, or it may be a serious menace to public health; but every one is slow to make a fuss about it because he cannot hide his identity, and he is afraid he might become unpopular. This fear is usually groundless because it is likely that most of his neighbors agree with him in wanting to have the condition changed. A country community needs fearless, public-spirited citizens.