The Complete Servant, by Samuel and Sarah Adams

THE LAND STEWARD AND BAILIFF.

To form a complete land steward, it is requisite that theory and practice should be combined. By consulting books we profit by the experience of other men, enlarge our own sphere of thinking, and add more, perhaps, to our stock of knowledge in a short space of time, than could be acquired by long and laborious practice. No land steward or even ordinary farmer should be without Young’s Farmer’s Calendar, the last edition of which, improved by Middleton, contains a body of valuable information; but Mr. Lawrence on this subject, with great propriety, recommends the reading of Tull and Miller, as the great originals on tillage; Ellis on sheep and other live stock; and the Surveys of the several Counties of the Kingdom, made, and published by the Board of Agriculture.

To these, for a further knowledge in the treatment of live stock, may be recommended a perusal of our best veterinary treatises. We must also recommend Sir John Sinclair’s Code of Agriculture, as a companion to Middleton’s edition of Young’s Calendar, and these, with Mackenzie’s Receipt Book, ought to be the standing literary furniture of every steward’s room.

The land steward should never undertake more business than he can faithfully and properly execute, and therefore should have no other occupation or profession to attend; the mere collecting of rents and giving discharges being the least considerable part of his duty.

On his first entering into office, he should make a general survey of all the estates and property entrusted to his care:—he should also form an inventory, and open a set of books on a clear and perspicuous plan, if not already done by his predecessor, taking care to enter in them a correct list of all the books, writings, deeds, schedules, court-rolls, &c. From this survey, whether left by his predecessor, or taken by himself, regular memorandums should be made in a book, of every thing necessary to be remarked or executed, of the places where deficiencies are found, or improvements may be made; of buildings and repairs necessary; insurances, dates of leases, rates, nuisances, trespasses, live and dead stock, game, timber, fencing, draining, paths, and roads, culture, commons, rivers, and sea coasts, and of every other specific article relative to his trust, which deserves attention, and therefore ought not to be committed to loose papers, or left to memory.

He should endeavour to gain a practical knowledge of the characters and conduct of inferior servants, taking nothing upon trust; but observing with his own eyes their performances early and late. A faithful steward will lose no time in detecting the peculations, and counteracting the combinations among those servants who are under his controul, which may be prejudicial to the estate of his principal; and of replacing them with servants of fair character, to whom ample wages should be allowed; and the job work, or more profitable kinds of labour, should be impartially dealt out to them, that so, all may be equally benefited, and equally satisfied.

Every farm, when surveyed, should be correctly described in a map, of which the tenant should have a copy. A Terrier should also be kept of the commonfield-lands, for the satisfaction of the tenant as well as the lord, and where the bounds of any parcel of land are dubious, they should be fixed, and properly marked out, by a jury impannelled at the manor court. The boundaries of the parish and precincts should also be ascertained, and the particular property of the lord kept entire, by the annual custom of perambulation on Holy Thursday, and its concomitant ceremonies. The steward should frequently ride round and make an eye survey of the estates, in order to obviate any disputes,—to prevent encroachments, and to afford timely advice and assistance if necessary. He should see that all repairs are duly and substantially performed according to covenant, ditches cast and scoured, water courses kept free, common rights fairly enjoyed, according to the custom of the manor, the commons not overstocked by one, in prejudice to others, observe that the underwood be cut at the stated periods, that the trees are properly lopped and topped without damage to the lord, that the wood-wards do watch and report all trespasses by cattle and otherwise, and to discourage poaching and the destruction of game, by all fair, moderate, and rational means.

The tenants should not be suffered to let their lands be over-run by moles—nor the commons and woodlands by swine unrung.

The strictest caution should be used to prevent all the produce of the estates, that is fit for manure or other useful purposes, from being alienated or carried off.

An eye ought always to be kept on the surveyor of the highways of the neighbouring parishes, to see that no nuisance exists, or bridge or highway be neglected.

Trespasses from stray cattle ought to be prevented, and if necessary punished, as well as the depredations of dogs, which often do much injury to the farmer.

It behoves the steward to support, and cause to be recognized, all the ancient manorial rights and privileges that are usually respected.

Heriots accruing from copyhold estates, ought not to be taken in kind, but a moderate fine should be levied in lieu thereof.

Encouragement should be given to improvements in cultivation. The best heads of cattle should be introduced, and any successful mode of culture recommended among the tenantry. They should also be stimulated to plant fruit-trees, as means of adding to the produce without encumbering the land.

The transactions of the steward should always be pure, incorruptible, and free even from suspicion. He ought not to sell preference, either for money or for any indirect consideration, such concession to him being in effect a robbery on the tenant, or on his employer, who is entitled to all the advantages which can accrue from his estate. If a sum of money is covertly given for preference in a lease, then the lease is worth so much more, and the proprietor is defrauded of the difference. Nothing can be more pernicious to an estate than such underhand transactions. Modest industry and merit are thereby subverted by the audacity of knaves, and the steward, from the moment he has thus sold himself becomes a dependent on the honour of the parties. Preference given to kin ought also to be avoided, and every nobleman and gentleman is justified in being jealous of the introduction of his steward’s kindred upon his estate, often to the great prejudice of his old and attached tenants.

Many stewards become the tyrants of their vicinity by an impertinent interference with the domestic economy of the families of the tenants, presuming to prescribe in regard to their dress, habits, and amusements, seeming thereby to consider them as vassals, instead of freemen, to whose industry their landlord is indebted for his ease and luxury. With these affairs the steward has no concern, and every farmer and his family should be left to their own discretion in such particulars, if they pay with regularity the average rent of their vicinity, and do not manifestly deteriorate the estate; they are, and ought to be, in all their domestic and personal concerns, and also in their opinions, religious and political, as independent of the steward, or of his employer, as these parties are of them. His interference has, in truth, tended to retard the civilization of the agricultural classes, and, in many districts, placed them one or two centuries behind the inhabitants of towns. The steward, therefore, who forbears to meddle with what does not properly concern him, will enjoy the love of tenantry, and that affection will always best promote the interest of his employers.

Whilst the steward is not unmindful of every possible improvement, he should keep in view every appearance of the existence of minerals or metals, that so the needful essays or experiments may be made under the superintendance of persons of experience and fidelity. Proximity to the sea coast, navigable rivers, canals, or great towns, will much enhance the value of such discoveries.

Every opportunity should be embraced of letting land on building leases, as a means of greatly improving the value of estates; the fitness by means of water and roads for the establishment of a manufactory, or a village, or, by being near the sea coast, for a fishery, are objects too important to be overlooked by a faithful and intelligent agent.

It has already been remarked, that the land steward should not be engaged in any business that would detract from that attention which is required in the faithful discharge of the duties of his office; and even in performing those engagements, he should occasionally be assisted, in cases of importance, where he may consider his own knowledge not sufficient, by an able professional adviser. He will most require this aid in the making of leases, deeds, agreements, and other legal instruments.

The balance of cash, which may often be considerable, ought not be allowed to lie idle in the house. All money is part of the vital blood of society, and should be kept in circulation. This may be effected either by lodging it at a country bank, where moderate interest will be allowed for it, or by discounting the notes of respectable tenants, who, at certain turns of the season, are often in want of ready money, and their notes will, in many cases, serve as cash payments for other purposes, or they may be made to fall due at periods when cash will be wanted, while it will thus be accumulating at five per cent. No risk need be incurred in such transactions, while the accommodation would add much to the prosperity of the estate. If the steward reside in London, spare cash may, in like manner, be employed at a full rate of interest, by discounting such good bills as are always to be met with at the principal brokers in and about Lombard Street; and these bills will be received by the bankers as they arrive at maturity. By this means 3 or 4 per cent may always be added to the income of a nobleman or gentleman, or sufficient to pay the wages of all the servants.

In the business of accounts, the first objects are, arrangement, perspicuity, and security. In all accounts of property, there are certain general rules which must be attended to, the chief of which are the following: 1st. Trust as little as possible to memory, but make memorandums of payments, receipts, bargains, agreements, &c. on the instant. 2d. Pay no money without receiving a proper discharge. 3d. Give up no security, lease, agreement, or other valuable property, without taking in return a written acknowledgement. 4th. Let all contingent, undecided, or uncertain transactions be forthwith entered, with every necessary remark, voucher, and reference. 5th. Post all the various transactions under their proper heads as soon as possible. 6th. Fold, label, date, and class all papers, the most valuable of which are to be deposited at the end of every year, in a secure place, with the date on the outside. Perhaps the two principal books necessary to be kept, are a day-book or journal, and a ledger, with two other books, to be called the memorandum-book, and general inventory. A portable pocket memorandum-book will also be found to be convenient. Every servant in trust under the land steward ought to be provided with an account book appropriately ruled: this book should be examined and passed monthly by the steward and an abstract of it transcribed into his journal.

FORM OF THE JOURNAL.

Journal belonging to the Right Hon. Lord Viscount A.
X. Y. Steward. 1825.

			Dr.		Cash		Cr.
Date 1825.	Fol. in Ledger		£	s.	d.	£	s.	d.
Jan. 6		Agreed this day with R. P. to accept as a compensation for a Heriot, due on the death of his father, £30.
17		Rec^d. of C. L. for half year’s rent, due at Christmas last	25	0	0
21		Rec^d. of S. R. for one year’s rent in full, to do.	75	0	0
31		Paid the following persons their bills:—
		T. M. saddler, as pr. bill to Xmas.				22	5	0
		W. R. Smith do. do.				29	6	0
			—–	—–	—–	—–	—–	—–
			100	0	0	51	11	0
			51	11	0
			—–	—–	—–
		Balance this month.	£48	9	0

The journal, spoken of, should be kept as a book of reference for every transaction that occurs, and which is to be entered daily, precisely as it occurs; and if it be afterwards found necessary, is to be entered in the ledger as a distinct and separate account—from all others. This journal will, of course, include every cash transaction, and save the trouble of keeping a separate cash-book. The cash account may be posted regularly in the ledger, under a general head, bearing that title.

In the ledger will, of course, be opened an account with every tenant, and as a consequence with Dr. and Cr.; also an account Dr. and Cr. of every article, the increase, decrease, and actual state of which, it is necessary to ascertain with precision.

The memorandum ledger being paged, and having an alphabet, is for the purpose of containing the head title of every memorandum of consequence, and pointing out the page, in the journal, where the particulars are to be found. This ought to be examined frequently, and the items that are become useless, marked out; those remaining unmarked, should, if numerous, be carried forward. The regular, or occasional deposits of leases, deeds, and other documents of importance, are invariably to be pointed out by a memorandum, as it may be of great import to successors and survivors.

From these original sources, transcripts may be made in any form required, for the use of the principal or lord. An account current of cash received and paid should be made out annually, half-yearly, or otherwise, to be examined, passed, and signed by the principal.